Let Our Virginia Beach Wedding Planners Plan a Perfect Day

Wedding FAQs

With a team of accomplished Virginia Beach wedding planners at beck and call, you can expect a memorable start to your new chapter at Hilton Virginia Beach, a gem among Virginia Beach wedding venues. Providing a variety of services, our team can ensure an amazing Virginia Beach destination wedding.

Read a compilation of frequently asked questions prior to booking your Virginia Beach wedding venue.

When is a good time to start planning for my wedding reception?

To make the process easier on you, it is best to start planning early.  Of course, we take inquiries from as far out as 14 Months out from the date, to as close as 1 month before the big day.

  

Do I need a Wedding Coordinator?  

It is a good idea to look into a wedding coordinator, especially for the day of your event to help with the coordination of the ceremony, all the last minute details and directing your vendors so you can relax and enjoy your day.  There are many affordable, local event planners to consider, and is definitely a worth‐ while investment.   

What kind of menus/packages do you have? Can I do something completely new?

We have sample wedding packages available on the Wedding Menus page. Please contact us for the complete menu or to start on a customized menu with your Catering Sales Manager.

  

Can you accommodate dietary restrictions and allergies?

We can accommodate any dietary restriction due to allergies or lifestyle choices. We ask to be notified of any special requests prior to the event so our culinary staff can be prepared and your guests do not experience any service delays.   

  

What services and equipment do you provide?

The Hilton Virginia Beach Oceanfront Hotel provides complimentary tables, chairs, house linens, china, silverware, stemware, dance‐floor and staging for your event, as well as professional, well‐trained, service staff. We also will coordinate the rental of any specialty linen, chair covers and specialty lighting.  

Do you provide wedding cakes?

Our packages include cutting and serving of the wedding cake but the cake itself is not included; your Catering Sales Manager will be happy to recommend a licensed bakery for your cake.

  

Can we have our ceremony on the beach?

Yes! We offer a stress-free, turn-key beach ceremony package where you choose the chairs, arch and details and we take care of the rest, including set-up and the required permit through the City of Virginia Beach. We also provide a backup space for any inclement weather. Please ask your Catering Sales Manager for further information.   

Are we able to host a destination wedding at the Hilton Virginia Beach Oceanfront Hotel?

Yes, Hilton Virginia Beach Oceanfront actually hosts many destination weddings throughout the year; we will be happy to help you plan a long distance wedding via fax, phone, and e-mail.

Is a deposit required to reserve space?

Yes, a non-refundable deposit based on the Food & Beverage Minimum is due with the signed Catering Agreement.  Additional deposits will be required before the wedding date and the total balance must be paid in full 7 days prior to the wedding.

Are the services of a Wedding Coordinator included for our reception?

No. While our Catering Sales Manager is available to assist with many arrangements, they are not wedding coordinators/planners. They are responsible for providing the arrangements discussed for your ceremony and/or reception and for the food and beverage service.

Is there any room discount offered to my guests? Can we set up a room block for them?

Your Catering Sales Manager will be happy to check a discounted group block rate as well as give you more information regarding room discounts.

What is check-in and check-out time?

Check-in time at the Hilton Virginia Beach Oceanfront starts at 4:00pm. We cannot guarantee early check‐in, unless you reserve your room for arrival the previous day.  An additional night fee will apply.  Check‐out time is at 11:00 AM.  Arrangements can be made to store luggage for required later departures. Please advise your guests accordingly.

Is parking provided for our guests?

Guests can Valet Park complimentary if they are simply coming to the reception that day.  Overnight guests can Self‐ Park in the garage at the rate of $8.00 per day or they can Valet Park at the rate of $16.00 per day.

How long do we have the space for?

The Hilton Virginia Beach Oceanfront works with our couples on the timeframe of their event. Most receptions utilize the event space for 6 hours and then continue the celebration at one of our other outlets.

Are there bartender fees?

Yes, each bartender fee is $75.00, plus tax.  We recommend one (1) bartender per seventy five (75) guests.  

Does the Hilton Virginia Beach Oceanfront provide any decorations?

Yes, we provide votive candles on each table.  Some people use these in addition to a floral centerpiece provided by an outside vendor.

Can I bring my own decorations?

Yes, you can bring your own decorations or arrange these through an outside vendor; however you and your vendors would be responsible for set up and break down of any decorations.  Please contact your Catering Sales Manager for restrictions.

Do you have a children’s menu?

Yes, we have children’s menu options and discounts available for children under the age of 12 years old.  Please check with your Catering Sales Manager for additional information.

What are the service charge and sales tax amounts?  

A service charge of 21.0% applies and is taxable, based on Virginia State Regulation. The current sales tax for food and beverage is 11.5%.  For other services, the current sales tax of 6.0% applies.

When should we discuss our menu selections?

Your Catering Sales Manager suggests finalizing menus no later than 1 month prior to your event.

Can I use outside vendors?  

Your Catering Sales Manager is happy to share a list of suggested vendors, such as wedding coordinators/designers, florists, entertainment providers (band/DJ), bakeries, transportation, photographers and videographers but you are not required to use the vendors on the list.

Can we take pictures outside?  

Yes, you make take pictures anywhere throughout the Hilton Virginia Beach Oceanfront and surrounding areas.

Does the hotel allow outside food and beverage vendors?

No, all food and beverage is required to go through the Hilton Virginia Beach Oceanfront, with the exception of your wedding cake.

How many people does your ballroom hold?

Approximately 400 guests can be seated in the Peacock Ballroom with a dance floor.   

Is there a dance area?  

Yes, we can provide up to a 28’ x 28’ complimentary dance floor anywhere within the ballroom.

Is there a room rental fee?  

No, as long as your food and beverage expenditures meet the contracted food and beverage minimum, there are no other room rental fees.   

Can you please clarify the food & beverage minimum?  

The food and beverage minimum is the least amount of money you are required to spend in food and beverage costs, excluding service charge, sales tax and any applicable facility and rental fees. The food & beverage minimum is reached by selecting menu items to equal or exceed the required dollar figure. Depending on your menu selections, you may go over the minimum. The following are examples of items which apply toward the food & beverage minimum:  

  • Hors d’oeuvres  
  • Dinner Service  
  • Dessert Stations  
  • Hosted Bar Service, Champagne Toasts and Non-Alcoholic Beverages  

How much will my reception cost?

There are many factors that can dictate what the final bill will be for your reception. On average, you can anticipate spending an approximately $75—$100 per person for the reception.  

What is your payment and cancellation policy?

Any event that cancels after signing the contract is subject to a cancellation fee.  If you cancel your event sixty (60) days or more prior to the event you will be subject to a cancellation fee equal to 50% of the food and beverage minimum.   If you cancel your event within sixty (60) days of the event date you will be subject to cancellation fees equal to (but not limited to), 100% of the food and beverage minimum and any other fees associated with contracted services.